What you need to know about switching to payday filing

Payday filing in a nutshell

From 1 April 2019 all employers must:

  • File employment information every payday instead of an Employer monthly schedule (IR348).

  • Provide new and departing employees’ address information, as well as their date of birth – if they have provided it to you.

  • File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.

Note: The due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).


Ways to payday file

Including your employment information (and correct a file) and employee details:

In myIR through the Payroll returns account (instead of ir-File) by:

  • file upload – payday filing compatible software is required, or

  • onscreen data entry.

You’ll need to let IRD know you’ve switched to payday filing by opting in through your myIR account before you can see or use this account.

Directly from your payday filing compatible software

With this option you will be able to file directly to IRD from your software.

A myIR account is a pre-requisite for this option as your myIR logon credentials are required to authorise any file submissions from your software.

Note: Paper filers can’t switch to payday filing before April 2019 unless they change to electronic filing.


Switch to payday filing now

You can switch to electronic payday filing now.

1.   Review your payroll processes, plan and schedule when to shift.

2.   Ask your software provider when they’ll have payday filing compatible software.

3.   If you’re using myIR to file you’ll need to let IRD know you’re switching to payday filing. You can do this in myIR.

Check out how payday filing works for:

For all information you will need to know about switching to payday filing, take a look at the link below:


This site has great links to further information, videos & webinars.


To find out more about payday filing – click on the link below:



If you want help or advice – Give us a call to discuss

or arrange a meeting with Sandy on 06 345 3225

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